Setting the stage for a community event is a process that requires a lot of energy and time. Its organization normally revolves around increasing its publicity and cementing its success. To pull off a successful community event, there are certain steps that you must obey.
Seeking permission from local authorities First, you must seek permission from the local authorities. You would have legalised your event by seeking a permit. In this regard, you must furnish your local authorities with the requisite information. These details pertain to the projected number of guests, the date of the event, time and venue. Also, remember to seek the permit at the earliest opportunity. This will save you the blushes of being time barred.
Asking for assistance
Being a community event, you should enjoin your neighbors and friends in its organisation. These people will assist you to tackle all the logistics within your set deadline. The advantage of seeking their assistance is that you trust and know them very well. Therefore, there will be chemistry since all of you understand what is at stake.
With the help of your neighbors and friends, you must draw up a comprehensive plan for the function. This involves listing any supplies that would be paramount to the success of your event. Additionally, you should discuss the programme of activities for that day. Other issues that need sorting include the publicity campaign for the event and the seating arrangement.
Publicising your event
Publicity is also a key component of the planning process. It aims to create awareness about your event and pull in your required number of participants. Fortunately, there are several avenues that can aid the publicity campaign. You can promote your event via your local newspapers, radio or television stations. Here, your main challenge is to convince these media outlets on the importance of the event.
An inexpensive way of creating publicity is by distributing flyers. Before your community function, you can attend events that are similar to yours. You can then distribute your flyers to the participants. Publicising your event can also materialise via word of mouth. This can only work if you possess a charming and talkative nature.
Having contacts with a celebrity will also add impetus to your event. A famous personality is sure enough to pull crowds. Many participants will show up in the knowledge that they will witness something special. On a cautionary note, you must ensure that you deliver as per your promises.
As a member of your community, you are either an influencer or dweller. In the former case, this rears itself when you organise community events. Your influential role can only manifest itself when you lay down astute plans for the event. Do not fail to plan because it means that you are planning to fail.
In LWP Property Group’s new home developments, there are plenty of public spaces with which to organise a truly amazing community event. LWP is commited to developing new communities around Perth with plenty of lifestyle choices and entertainment for people of all stages of life.