When you’re working on an important document or presentation, you don’t want to be spending hours on it and then sending it back and forth by email without making sure that the contents are secure. Email ‘hackers’ love nothing more than capitalizing upon someone who doesn’t secure their document, sending it by innocently by email so that someone can proof it for you or so that you can work on it at home.
There are a number of different approaches you could take to make sure that your documents are only seen by the people who are meant to see it, ranging from encryption to secure file sharing platforms and your choice will usually be made based on your budget and the type of documents you’re sharing.
Encryption, for those who don’t know, is the process of scrambling the message in the email as well as the document itself to such an extent that the ‘hackers’ are unable to gain immediate access, making it much harder to get to the information itself in general in actual fact!
Secure file sharing platforms, on the other hand, provide and safe and reliable method of uploading and sharing documents without getting email involved in the equation. This method is the approach adopted by a lot of the larger organisations who have documents such as business pitches and sensitive information to share internally with colleagues or externally with clients, granting access to the system through usernames and passwords rather than allowing everyone to see every document saved in the system.
Best of all, most are made to work on mobile devices, something that is almost essential in the modern tech industry. More and more people are accessing information using their smartphones or tablets so developers are working to ensure that systems work across all devices. This is proving to be particularly beneficial for people who spend a lot of time on trains, for example, who have to travel to work or meetings but don’t want to have to deal with ‘down time’ where they can’t work. Instead, they can access, edit and share the project they’re working on from anywhere.