Printers are a necessary thing for most businesses. Even if you send emails for communication, there are times that you will need to print documents, letters and your work. It doesn’t matter how big or small your company is; you will need to invest in a new printer. The trick is to finding the best printer and here are some factors to consider.
What are your Business Needs:
Check the Reviews of the Manufacturers:
Find out the Cost of the Printer Ink:
Determine your Budget:
Do you Really need to Buy?
The first thing to determine is your business needs. You need to consider the type of work your company will print and whether a standalone printer is enough. You may find that opting for a three- or four-in-one option is better. These include scanners and photocopiers, with fax machines in the four-in-ones. You can save money and space in your office. In fact, these types of printers have become so popular that they are often cheaper than the basic printers; unless you need industrial sized ones!
The last thing you want is to buy a printer that breaks on a regular basis. Do your research into the manufacturers of the printer and the printer itself. You will find third-party review sites on the internet where people are free to give their true opinion; this is better than trusting testimonials. There will be negative reviews so look into the details. Why were the customers upset with the purchase? You may find that it was the slow delivery time and not the actual printer that breaks. If a slower delivery time isn’t that much of a problem, the printer could be the best one for your company.
Just because you have found a cheap printer right now, doesn’t mean it will remain cheap in the long run. You need to find out more about the cost of the printer ink. You could find that spending slightly more on the printer is better in the long term. You should also find out how often you will need to buy the ink. This is affected by the amount you will print or photocopy with the device. If you use it on a daily basis, you will need to spend more on ink than you would if you just print now and then.
When looking for something for your business, you really need to think about your budget. You don’t want to spend money on an item that you will pay off over the years due to credit or that takes money from another area of your company. Think about the amount of money you have to spend and only spend that much; even if you don’t get the biggest and best printer out there. If you want the best, consider waiting and saving for it!
Before you start spending money on buying a printer, consider whether you can lease one. This could really help you keep the costs down in the long term, you will be able to have the state of the art equipment at the start of the lease and have more freedom to change every year or so. You will also save more money through your business expenses. The whole amount from a lease is tax deductible, while only a set percentage of a printer you buy is a taxable allowance.
Take your time to look through your options and find something suitable for your needs. This will help you save money in the long run and means you get something that works exactly as you need for your business.
This guest post was written by Allison Downs, a business owner. She uses coupons to help save money on her printer purchases. For your own couples click here and browse for something that suits your exact needs.